PETALING JAYA: The Public Service Department (PSD) has admitted that it is common for civil servants to go “missing” from their jobs without reason.
Aware that action is not being taken fast enough to nip the problem in the bud, the PSD has issued a circular, reminding all officers to be on alert for such cases.
It warned that disciplinary action could be taken against an officer or supervisor, who knew of such problems but did not address them immediately.
“As you are all aware, civil servants being absent from duty is an offence that happens quite often.
“Quick action by supervisors or department heads is an effective way to tackle absentee cases and curb this problem,” it said in its latest circular addressed to all ministry secretaries-general, federal department heads and state government secretaries.
It was previously stated that absenteeism made up more than 50% of the total disciplinary cases reported between 2002 and 2010.
The circular also included a reminder that relevant manuals and books were available as reference for supervisors to help them deal with the problem of absentees.
It also included web links to electronic books listing detailed instructions, standing operating procedures and form templates as guidelines.
The book, Kerusi Bersawang (Cobwebbed Chair), which was issued last year, had a compilation of cases and decisions taken against civil servants absent from duty, including those who did not turn up for their assigned post or failed to show up for work for seven days in a row.
It also included cases of those who failed to clock in for duty, did not show up for work without the necessary approval or leave, those who amended or falsified their medical certificates as well as those who could not be traced.
The circular was issued in line with the Government's instruction for the civil service to enhance its performance and ensure a more effective management and supervision on disciplinary issues.
“Enforcement on this matter needs to be enhanced and disciplinary action can be taken against an officer or supervisor who disregards this order,” it stated.
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