A Knowledge Management System (KMS) and E-Agreement system has been launched by Petaling Jaya City Council (MBPJ) aimed at integrating all its departments.
“Through these portals, various information can be shared among employees, including training calendars, circulars, latest news, and events,” said Petaling Jaya mayor Datuk Mohd Azizi Mohd Zain during the council’s monthly staff assembly.
He said the KMS website, which can be accessed directly via mykms.mbpj.gov.my or through a QR code mobile application, is also aimed at transferring knowledge.
“This will also ensure new staff who join MBPJ will know what to do and how it has been done previously as everything will be recorded in the portal,” he said, adding that all the processes and whatever is being done in MBPJ will be included in the website.
Meanwhile, the E-Agreement System is aimed at facilitating the application process for tenders and quotation agreements where the respective departments can view the status for all applications.
For a start, only the Health Department, Solid Waste Management Department and the Information Technology Unit will be testing it out before it gets rolled out to the other sections.
“During a dialogue with some of the officers, I received feedback that there was little communication between the departments and sometimes they find it hard to get the status of some applications,” Mohd Azizi said.
He added that the status of applications would now be sent directly to the respective departments.
“I hope with the availability of this new system MBPJ staff will fully utilise it to become more pro-active and responsive,” he said.